Glenrothes Probus Club Constitution

The club adheres to the general rules of the international Probus association.

Title:  The club shall be known as the Glenrothes Probus Club.

Aims:  The purpose of the club is to provide a regular meeting place for retired professional and business men for informal conversation and discussion, for any other activities that may be appropriate and for arranging activities for groups of members with common interests.

Membership: Membership is open to professional and business men who have fully or partially retired from their normal business or profession. Applicants for membership shall be sponsored by two existing members and be subject to the approval of the membership. Total membership shall not exceed eighty.

Management: The management of the club shall be exercised by a Committee consisting of a President, Vice-President, Secretary, Treasurer and two additional members all to be elected at the AGM. The President shall retire from office after completing one year in the chair but will automatically remain a member of the committee for the year following his retirement.

The Secretary and Treasurer shall be eligible for re-election annually but ordinary members shall not be able to serve as such for more than three consecutive years.

The Committee can agree to the co-option of additional members for a term of one year only to meet a specific function.

Meetings:  The meetings of the club shall take place weekly (except during the  Christmas/New Year holiday period) on Tuesday morning at a time and place to be agreed.

The Annual General Meeting shall be held on the last Tuesday in April when a statement of income and expenditure for the preceding year shall be presented by the Treasurer.

The Secretary shall call a special General Meeting on the written request of no fewer than five members who shall state the reason for the request.

Voting at all meetings shall be by show of hands. In the event of equal division of votes the President has the casting vote.

Financial Year: The financial year shall run from 1 April to 31 March.

Bank Signatories: The bank signatories will comprise three appropriate members of the club approved at the Annual General Meeting.

Subscription: The annual subscription shall be determined at each AGM and shall be payable immediately following the meeting.

Winding up: If circumstances dictate that the club is no longer viable any monetary funds will be distributed equally among existing members. Decisions about other assets such as bowling trophies will be made by the membership at the time of winding up.